Meeting Cost Calculator — Know the Real Cost of Meetings
The Meeting Cost Calculator estimates how much your meetings cost based on participant salaries and meeting duration. Use it to run more efficient meetings and reduce wasted time.
What It Calculates
- Total meeting cost based on attendee hourly rates
- Cost per minute/hour for the meeting
- Annualized meeting cost if repeated
How to Use
- Enter number of participants
- Enter each participant’s hourly wage (or average)
- Enter meeting duration (minutes)
- Click Calculate to view total meeting cost
Productivity Tip
If meeting costs are high, consider reducing attendees, shortening the meeting, or using asynchronous updates (email / shared docs).
Benefits
- Reveal hidden costs of meetings
- Improve meeting efficiency and ROI
- Support decisions on whether a meeting is necessary
Related Tools
Frequently Asked questions
Should I include benefits in hourly rate?
Yes — include total employee cost (salary + benefits) for an accurate estimate.
Can I estimate recurring meeting costs?
Yes — calculate cost per meeting and multiply by frequency per year to estimate annual cost.
Meeting Cost Calculator
Discover how much your meetings really cost! We've launched a free Meeting Cost Calculator that reveals the true expense of your team meetings.
Most businesses don't realize that a simple 30-minute meeting with 5 team members can cost over $190! Our calculator helps you:
✅ Calculate real meeting expenses
✅ Make data-driven decisions
✅ Optimize team productivity
✅ Justify meeting-free days
The tool is 100% free, requires no registration, and works perfectly on all devices.
How to Use this calculator:
Step 1:
- Input meeting duration
- Add number of attendees
- Select average salary level
- See the instant result
Step 2:
- Analyze the data
- Which meetings cost the most?
- Could some be emails instead?
- Are the right people attending?
Step 3:
-Take action
- Implement meeting-free days
- Set clear agendas
- Use async communication tools
Try it now: Meeting Cost Calculator
What surprising meeting cost did you discover? Share in the comments!
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