Meeting Cost Calculator

Calculate the true cost of your meetings instantly. Quickly calculate the real cost of any meeting based on the number of attendees, their hourly rates, and meeting duration. This tool helps businesses, managers, and teams understand how much time and budget each meeting consumes—so you can optimize schedules and reduce unnecessary costs.

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📊 Enter Meeting Details

Fill in the details below to calculate costs

📅 Meeting Duration (minutes) Typically 30-60 minutes. Longer meetings cost more.

👥 Number of Attendees Include all participants in the meeting.

💰 Average Hourly Rate ($) Average salary cost per hour per person.

🔄 Meeting Frequency How often does this meeting occur?

⏱️ Preparation Time (minutes) Time spent preparing for the meeting.

💡 Cost Analysis Results

Real-time calculation based on your inputs

💼

Total Meeting Cost

$125.00

Including preparation time

📅

This Meeting

$125.00

🔄

Weekly Cost

$625.00

📊

Monthly Cost

$2,500.00

💰

Yearly Cost

$30,000.00

📈 Detailed Breakdown

Meeting time cost: $125.00

Preparation time cost: $31.25

Total cost: $156.25

💡 Cost Insights

⚡ This meeting costs $4.17 per minute

👥 Cost per person: $25.00

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Want all 7 business calculators in one editable Google Sheets toolkit?
👉 Download the Small Business Calculator Toolkit ($9)

Frequently Asked Questions

What is the Meeting Cost Calculator?

This tool calculates the real cost of meetings based on time, attendees, and hourly rates.

Why should businesses calculate meeting costs?

It helps reduce wasted time and improve productivity.

Is the calculator free?

Yes, it is free for unlimited use.

Does it work for remote meetings?

Yes, it works for both in-person and virtual meetings.

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